Letter of Intent Templates

Expressing interest in a company before a formal opening is posted.

[Your Name]
[Your Address]
[City, State, ZIP]
[Date]

[Hiring Manager's Name or 'Hiring Team']
[Company Name]
[Company Address]

Dear [Hiring Manager's Name],

I am writing to express my strong interest in joining [Company Name] as a [Target Role or 'member of your team']. Although I am not applying for a specific posted position, I believe my background in [Field/Specialty] aligns well with the work your team is doing, and I would welcome the opportunity to discuss how I might contribute.

With [X] years of experience in [Industry], I have developed expertise in [Key Skill 1], [Key Skill 2], and [Key Skill 3]. Most recently, at [Previous Company], I [brief accomplishment — e.g., led a team of eight to deliver a product that increased revenue by 22%]. I am particularly drawn to [Company Name] because of [specific reason — e.g., your focus on sustainable technology / your recent expansion into healthcare].

I am not currently looking to make an immediate move, but I am keeping an eye on opportunities that represent a meaningful step forward. If a role aligned with my experience opens up — or if you are open to an exploratory conversation — I would be genuinely interested in connecting.

I have attached my resume for your reference. Thank you for your time, and I hope to hear from you.

Sincerely,

[Your Name]
[Phone Number]
[Email Address]
[LinkedIn URL]

Applying to a master's or doctoral program.

[Your Name]
[Your Address]
[City, State, ZIP]
[Date]

Admissions Committee
[Program Name]
[University Name]
[University Address]

Dear Members of the Admissions Committee,

I am writing to express my strong interest in the [Master's/Doctoral] program in [Field] at [University Name]. I am drawn to this program because of [specific reason — e.g., the emphasis on applied research / the faculty's work in computational neuroscience], and I am confident that it represents the ideal environment for me to pursue my academic and professional goals.

My academic background in [Undergraduate Field] at [Undergraduate Institution], where I graduated with a [GPA/distinction if relevant], gave me a strong foundation in [relevant area]. During my undergraduate studies, I completed a thesis on [Topic], which deepened my interest in [specific aspect of the field]. Since graduating, I have worked as a [Job Title] at [Organization], where I [brief relevant accomplishment or responsibility].

My research interests center on [specific topic or question]. I am particularly interested in exploring [specific angle or approach] and believe the resources and mentorship available at [University Name] — particularly through the work of [Faculty Member's name] in [their research area] — would allow me to pursue these questions rigorously.

I am a focused, intellectually curious student who brings both theoretical grounding and practical experience to graduate-level work. I am excited about the prospect of contributing to and learning from the [Program Name] community.

I look forward to the opportunity to discuss my application further. Thank you for your consideration.

Respectfully,

[Your Name]
[Phone Number]
[Email Address]

Expressing serious intent to purchase a property before a formal offer.

[Your Name]
[Your Address]
[City, State, ZIP]
[Date]

[Seller's Name or Seller's Agent's Name]
[Property Address or Agent's Address]

Dear [Seller's Name / Agent's Name],

I am writing to express my sincere interest in purchasing the property located at [Property Address]. After visiting the property on [Date] and reviewing the available information, I am prepared to move forward with a formal offer and am submitting this letter of intent to outline my interest and proposed terms.

Proposed Purchase Price: $[Amount]
Financing: [Cash / Pre-approved mortgage — Lender: X, Pre-approval amount: $Y]
Proposed Closing Date: [Date or 'within X days of accepted offer']
Earnest Money Deposit: $[Amount]
Contingencies: [Financing, inspection, appraisal — or state 'none']

I want to emphasize that I am a serious buyer with [financing in place / the ability to close quickly], and I am prepared to work with you to make this transaction smooth for both parties. This letter is non-binding and intended to open the door to formal negotiations.

Please feel free to reach out to discuss the terms or to request any additional information about my qualifications as a buyer.

I look forward to hearing from you.

Sincerely,

[Your Name]
[Phone Number]
[Email Address]

Proposing a formal business partnership or joint venture.

[Your Name / Company Name]
[Your Address]
[City, State, ZIP]
[Date]

[Recipient's Name]
[Recipient's Title]
[Their Company Name]
[Their Company Address]

Dear [Recipient's Name],

On behalf of [Your Company Name], I am writing to express our interest in establishing a formal partnership with [Their Company Name]. Following our conversations on [Date(s)], we believe there is a compelling opportunity for mutual benefit through a strategic collaboration, and we would like to outline our intent to move the discussion forward.

Proposed Scope of Partnership:
[Their Company] and [Your Company] would collaborate on [specific initiative — e.g., co-developing a software platform for the logistics sector]. Each party would contribute [describe each party's role — e.g., Your Company: technology development; Their Company: distribution network and sales].

Proposed Terms (Non-Binding):
- Revenue sharing: [X%] to [Your Company], [Y%] to [Their Company]
- Duration: Initial term of [12/24] months, renewable by mutual agreement
- Governance: Joint steering committee meeting [monthly/quarterly]
- Exclusivity: [Yes/No, and terms if applicable]

This letter is intended as a statement of mutual interest and does not constitute a binding legal agreement. We anticipate formalizing the partnership through a definitive agreement to be drafted by legal counsel for both parties.

We are enthusiastic about what this collaboration could achieve and look forward to continuing our discussions. Please feel free to contact me at [Phone Number] or [Email] to discuss next steps.

Sincerely,

[Your Name]
[Your Title]
[Company Name]
[Phone Number]
[Email Address]